Rental Housing Forms

Instructions for Sending Forms Electronically

Please see the EBRHA guide (coming soon!) for sending documents electronically for signature using the FREE version of Adobe Reader. The free version of Adobe does not allow you to combine multiple forms for signature. Your EBRHA membership incudes a membership with NAA! NAA's Click & Lease web-based software streamlines processes like e-signatures and ensures organization for users, along with other features and benefits. Please see below for more information and contact information for help with each program.

You will need Adobe Reader DC to open and use the files below.  Installing Adobe reader will allow you to view and fill all files in the PDF reader format (not just our files, as this is a very common file standard).To get Adobe Reader click on the link to the left. You do not need any “Optional Offer” you see on the Adobe Reader screen.  Deselect the “Optional Offer” check box and click Install. When the installation is complete, come back here and get your exclusive forms!

For help with using Adobe Reader, please see the EBRHA generated guide (coming soon!) , email membership@ebrha.com or call (510) 893-9873 with any additional questions.

Your EBRHA membership includes a membership with NAA! NAA Click & Lease, brought to you by the National Apartment Association, enables you to simply and efficiently generate legally compliant leasing documents to better serve your residents, an easily send leasing documents for e-signatures all at once.

For more information on pricing, questions on Click & Lease and additional NAA services included with your EBRHA membership, please contact sales@ebrha.com.

EBRHA forms are copyrighted and are for member use only. Unauthorized use, publication or distribution is strictly prohibited. Formal legal advice and review is recommended prior to selection and use of any provided form. EBRHA does not represent your selection, use or execution of any form as appropriate for your specific circumstances. You are advised to seek independent legal advice on matters arising from the use of any form. No representation is made as to the sufficiency or tax consequences of any form.

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Chapters

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City Specific Notices:

Click on a category below to be taken to that section.

For Immediate Use

The following forms are for use in the City of Oakland and Alameda County until further notice (Aug. 2022):

Three Day Notice to Perform Covenants (Alameda County and City of Oakland)
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Three Day Notice to Perform Covenants (Alameda County and City of Oakland) - Proof of Service
(for use after serving Three Day Notice to Perform Covenants - located above)
▼Download

Three Day Notice to Pay Rent (Alameda County and City of Oakland)
▼Download

Three Day Notice to Pay Rent (Alameda County and City of Oakland) - Proof of Service
(for use after serving Three Day Notice to Pay Rent (Alameda County and City of Oakland - located above)
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Other Immediate Use Forms
(please read form descriptions carefully, as the following forms are county specific):

FORM Notice to Pay Rent or Surrender CONTRA COSTA COUNTY ONLY - Rev. July 2022
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To be in California state compliance this form must be served to renters residing in Contra Costa County as soon as possible if they have back owed rent accruing between October 1, 2021 - June 30, 2022.
This form does not supersede the 3-day notice that we currently have on our website. Serving 3-day notices is prohibited in some cities/counties. Please reach out to us if you have questions about serving a form.

2022 Applications for Governmental Rental Assistance Notice - OAKLAND/ALAMEDA COUNTY - Rev. April 2022
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To be in California state compliance, housing providers with properties in Oakland or Alameda County should serve this notice to renters with back owed rent accruing between October 1, 2021 - June 30, 2022.
This form is exclusively for housing providers with properties in Alameda County.

City-specific Notices
Alameda: City-specific Notices

Residential Rental Agreement - Alameda (Rev. January 2022)
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​Alameda Smoking Ordinance Disclosure
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Pocket Guide to the Alameda Rent Program - Landlords
▼Download

Pocket Guide to the Alameda Rent Program - Tenants
▼Download

Click the buttons below to be routed to the city website.
ALAMEDA: OWNER FORMS

ALAMEDA: TENANT FORMS

Hayward: City-specific Notices

HAYWARD: RENT INCREASE NOTICE

HAYWARD: RENT RESOURCES

San Leandro: City-specific Notices

SAN LEANDRO RENT REVIEW PROGRAM

SAN LEANDRO NOTICE TO TENANTS REGARDING RENT INCREASES

Oakland: City-Specific Notices

Banking Calculator 2019-2020 - Oakland
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Banking Calculation Instructions - Oakland
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Notice to Cease - For Use in Oakland (Rev. March 2019)
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Petition for Approval of Rent Increase For Increases Above CPI - Oakland (Rev. Jan 2017)
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Rent Levels and Rent Regulations (Rev. August 2021)
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​​Required vs. Recommended Disclosures Addenda - Oakland
▼Download​

Residential Rental Agreement - Oakland (Rev. January 2022)
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Tenant Protection Ordinance TPO Notice - Oakland (English) (Rev. October 2020)
▼Download

Tenant Protection Ordinance TPO Notice - Oakland (Chinese) (Rev. October 2020)
▼Download

Tenant Protection Ordinance TPO Notice - Oakland (Spanish) (Rev. October 2020)
▼Download

Three Day Notice to Pay or Quit - For Use in Oakland (Rev. 2019)
▼Download

Three Day Notice to Pay Rent or Quit - Oakland Instructions (Rev. May 2019)
​▼Download

Oakland: Rent Adjustment Program

Notice to Tenant of RAP - Three Languages (Rev. October 2021)
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OAKLAND RAP - MORE INFORMATION

Oakland: Fair Chance Access to Housing Ordinance (Ordinance No. 13581)

City of Oakland Fair Chance Letter to Rental Property Owners (Rev. May 2020)
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​​Fair Chance Notice to Rental Property Owners​
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Fair Chance Notice to Applicants and Tenants
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Fair Chance Housing Ordinance - Frequently Asked Questions (FAQ's)
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​​Oakland City Council - Fair Chance Access to Housing Ordinance No. 13581 C.M.S. (Rev. January 2020)
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Fair Chance Notice to Renters Postcard
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Oakland: Tenant Move-Out Agreement Ordinance

​Pre-Move Out Disclosure Certification Form - Chinese - 2020 (Rev. July 2020)
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Pre-Move Out Disclosure Certification Form - English - 2021 (Rev. August 2021)
▼Download​

​Pre-Move Out Disclosure Certification Form - Spanish - 2020 (Rev. July 2020)
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Pre-Move Out Negotiation Disclosure Form - Chinese - 2019 (Rev. July 2019)
▼Download​

Pre-Move Out Negotiation Disclosure Form - English - 2021 (Rev. August 2021)
▼Download​

​Pre-Move Out Negotiation Disclosure Form - Spanish​ - 2019 (Rev. July 2019)
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Oakland: Capital Improvements

Oakland Petition for Approval of Rent Increase For Increases Above CPI (Rev. January 2017)
▼Download

Click the buttons below to be routed to the city website.

CAPITAL IMPROVEMENTS RENT INCREASE CALCULATOR

CAPITAL IMPROVEMENTS CALCULATOR INSTRUCTIONS
LEARN MORE ABOUT ALLOWABLE RENT INCREASES

VIEW THE RENT ADJUSTMENT PETITION PROCESS
​Richmond: City-specific Notices

Residential Rental Agreement - Richmond (Rev. January 2022)
​▼Download

Click the buttons below to be routed to the city website.

RICHMOND COVID-19 INFORMATION/AB 3088 FORMS AVAILABLE HERE

RICHMOND RENT PROGRAM

RIGHTS AND RESPONSIBILITIES FOR RICHMOND LANDLORDS

Vacancy & Application Process

Checklist - Basic Forms for Beginning a New Tenancy (Rev. April 2012)
▼Download

Checklist - Basic Forms for Beginning a New Tenancy - Oakland (Rev. April 2012)
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Notice of Adverse Action (Rev. February 2012)
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Notice of Adverse Action - Guarantor (Rev. February 2012)
▼Download

Notice of Conditional Acceptance (Rev. October 2011)
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Offer to Rent or Lease Holding Deposit & Acceptance (Rev. 2017)
▼Download

Receipt for Applicant Screening (Rev. October 2011)
▼Download

Residential Rental Application (Reviewed - October 2021)
▼Download

Residential Rental Application - Oakland Fair Chance Compliant (Reviewed - October 2021)
▼Download

Fair Chance Notice to Rental Property Owners​
▼Download

Fair Chance Notice to Applicants and Tenants
▼Download

Fair Chance Notice to Renters Postcard
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Sample Rental Standards​ (Reviewed - October 2021)
​▼Download

Rental & Parking Agreements

Guarantee of Rental or Lease Agreement (Rev. November 2011)
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Parking Agreement (Rev. 2017)
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Residential Rental Agreement - Alameda (Rev. January 2022)
▼Download

Residential Rental Agreement - California (Rev. January 2022)
▼Download

Residential Rental Agreement - Oakland (Rev. January 2022)
▼Download

Residential Rental Agreement - Richmond (Rev. January 2022
​▼Download

Addenda

Addenda Exhibits and Disclosures Incorporated Into Agreement (Rev. January 2022)
▼Download

Asbestos Disclosure Addendum (Reviewed - October 2021)
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Bed Bug Addendum - Addendum G (Reviewed - October 2021)
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Carbon Monoxide Detection Device Addendum (Reviewed - October 2021)
▼Download

Covenants Conditions and Restrictions CCR's (Reviewed - October 2021)
▼Download

Crime Free Housing Addendum (Reviewed - October 2021)
▼Download

Disclosure of Lead Based Paint - Known Problem (Reviewed - October 2021)
▼Download

Disclosure of Lead Based Paint - No Known Problem (Reviewed - October 2021)
▼Download

Family Child Care Home Provider Addendum (Revised - February 2023)
▼Download

HUD Fair Housing Disclosures - English (Rev. June 2011)
▼Download

HUD Fair Housing Disclosures - Spanish (Rev. June 2011)
▼Download

​Insurance Information Addendum​ (Reviewed - October 2021)
▼Download

​Lead Booklet
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Mold Booklet - Information on Dampness and Mold for Renters in California (Rev. January 2022)
▼Download

Mold and Maintenance of Premises - Addendum H (Reviewed - October 2021)
▼Download

Move In Move Out Checklist - Addendum A (Reviewed - October 2021)
▼Download

Non-Smoking Addendum - 2017 (Reviewed - October 2021)
▼Download

​Notice of Periodic Pest Control - Addendum F (Reviewed - October 2021)
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Open Flame and Cooking Device Addendum (Reviewed - October 2021)
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Pet, Service or Assistance Animal Addendum - Addendum B (Rev. January 2022)
▼Download

Pool, Spa & Hot Tub Rules - Addendum D (Reviewed - October 2021)
▼Download

Rental Agreement Addendum (Reviewed - October 2021)
▼Download

Required vs. Recommended Disclosures Addenda - California
▼Download

Required vs. Recommended Disclosures Addenda - Oakland
▼Download

Resident Environmental Advisory Guidelines (Reviewed - October 2021)
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Residential Environmental Hazards Guide for Homeowners, Buyers, and Tenants - Addendum E (Rev. January 2011)
▼Download

Rules and Regulations - Addendum C (Reviewed - October 2021)
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Satellite Dish and or Antenna Agreement (Reviewed - October 2021)
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Spare the Air Addendum (Reviewed - October 2021)
▼Download

Statewide Notice of Exemption AB 1482 (Rev. 2020)
▼Download

Statewide Rent Control Lease Addendum (Rev. 2020)
▼Download

Waiver and Release of Liability and Indemnity Agreement
​▼Download

Waterbed Agreement Addendum​ (Reviewed - October 2021)
​▼Download​

Raising Rent

30 Day Notice of Change of Monthly Rent (Reviewed - October 2021)
▼Download​

60 Day Notice of Change of Monthly Rent (Reviewed - October 2021)
▼Download

90 Day Notice of Change of Monthly Rent (Reviewed - October 2021)
​▼Download

Oakland - Banking Calculator 2019-2020
▼Download

Oakland - Banking Calculation Instructions
▼Download​

Oakland - Petition for Approval of Rent Increase Above CPI (Rev. January 2017)
▼Download​

Statewide Rent Control Lease Addendum (Rev. 2020)
​▼Download

Move-Out Process

Acknowledgement by Owner of Receipt of Notice to Vacate by Resident (Rev. November 2011)
▼Download​

Itemized Disposition of Security Deposit (Rev. 2013)
▼Download​

Move-In Move-Out Checklist - Addendum A (Rev. 2017)
​▼Download​

Notice of Non-Renewal of Lease (Rev. 2013)
​▼Download​

Notice of Resident Intent to Vacate ​(Rev. November 2011)
​▼Download

Notice of Resident Intent to Vacate - Domestic Violence​ (Rev. November 2011)
▼Download​

Notice of Resident Option to Request Initial Inspection (Rev. 2013)
▼Download​

​Post-Tenancy Payment Plan Agreement (Rev. November 2011)
​▼Download​

​Wear and Tear vs. Damages Chart​
​▼Download

Operational Notices

Change of Tenant Agreement (Sub-Tenant(s)) ​(Rev. July 2019)
▼Download​

Inspection Checklist (Rev. November 2011)
▼Download​

​Maintenance Request (Rev. November 2011)
​▼Download​

Notice of Change of Terms of Tenancy (Rev. November 2011)
​▼Download​

Notice of Dishonored Check and Demand For Payment (Rev. November 2011)
​▼Download​

Notice of Intent to Enter Rental Premises​ ​(Rev. November 2011)
​▼Download​

Notice to Cease - For Use in Oakland ​(Rev. March 2019)
​▼Download​

Notice to Cease - For Use in Richmond (Rev. January 2017)
▼Download​

​Proof of Service (Rev. November 2011)
​▼Download​

Residents Certification of Terms - Estoppel (Rev. November 2011)
​▼Download​

Towing Notice (Rev. November 2011)
​▼Download​

​Transfer of Security Deposit​ ​(Rev. November 2011)
​▼Download

Termination Notices​

Notice of Belief of Abandonment (Rev. 2013)
▼Download​

Notice of Right to Reclaim Abandoned Property (Rev. 2013)
▼Download​

​Notice of Termination of Tenancy (Rev. 2013)
▼Download​

​Notice to Cease For Use in Oakland ​(Rev. March 2019)
▼Download​

Notice to Cease For Use in Richmond ​(Rev. January 2017)
▼Download​​

Premature Lease Termination Agreement (Rev. November 2011)
▼Download​

Three Day Notice to Pay Rent or Quit - General - Instructions (Rev. May 2019)
​DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE.
Please refer to the Immediate Use section at the top of this page for the correct form.
▼Download​

​Three Day Notice to Pay Rent or Quit - General (Rev. 2019)
DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE.
Please refer to the Immediate Use section at the top of this page for the correct form.
▼Download​

​Three Day Notice to Pay Rent or Quit For Use in Oakland (Rev. 2019)
DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE.
Please refer to the Immediate Use section at the top of this page for the correct form.
▼Download​

Three Day Notice to Pay Rent or Quit - Oakland - Instructions (Rev. May 2019)
DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE.
Please refer to the Immediate Use section at the top of this page for the correct form.
▼Download​

​Three Day Notice to Perform Covenants or Quit (Rev. 2019)
DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE.
Please refer to the Immediate Use section at the top of this page for the correct form.
​▼Download