rental housing Forms
Instructions for Sending Forms Electronically
Please see the EBRHA guide (coming soon!) for sending documents electronically for signature using the FREE version of Adobe Reader. The free version of Adobe does not allow you to combine multiple forms for signature. Your EBRHA membership incudes a membership with NAA! NAA's Click & Lease web-based software streamlines processes like e-signatures and ensures organization for users, along with other features and benefits. Please see below for more information and contact information for help with each program.
Please see the EBRHA guide (coming soon!) for sending documents electronically for signature using the FREE version of Adobe Reader. The free version of Adobe does not allow you to combine multiple forms for signature. Your EBRHA membership incudes a membership with NAA! NAA's Click & Lease web-based software streamlines processes like e-signatures and ensures organization for users, along with other features and benefits. Please see below for more information and contact information for help with each program.
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You will need Adobe Reader DC to open and use the files below. Installing Adobe reader will allow you to view and fill all files in the PDF reader format (not just our files, as this is a very common file standard).To get Adobe Reader click on the link to the left. You do not need any “Optional Offer” you see on the Adobe Reader screen. Deselect the “Optional Offer” check box and click Install. When the installation is complete, come back here and get your exclusive forms!
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Your EBRHA membership includes a membership with NAA! NAA Click & Lease, brought to you by the National Apartment Association, enables you to simply and efficiently generate legally compliant leasing documents to better serve your residents, an easily send leasing documents for e-signatures all at once.
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EBRHA forms are copyrighted and are for member use only. Unauthorized use, publication or distribution is strictly prohibited. Formal legal advice and review is recommended prior to selection and use of any provided form. EBRHA does not represent your selection, use or execution of any form as appropriate for your specific circumstances. You are advised to seek independent legal advice on matters arising from the use of any form. No representation is made as to the sufficiency or tax consequences of any form.
Chapters
Click on a category below to be taken to that section.
Click on a category below to be taken to that section.
For Immediate Use
The following forms are for use in the City of Oakland and Alameda County until further notice (Aug. 2022):
Three Day Notice to Perform Covenants (Alameda County and City of Oakland)
▼Download
Three Day Notice to Perform Covenants (Alameda County and City of Oakland) - Proof of Service
(for use after serving Three Day Notice to Perform Covenants - located above)
▼Download
Three Day Notice to Pay Rent (Alameda County and City of Oakland)
▼Download
Three Day Notice to Pay Rent (Alameda County and City of Oakland) - Proof of Service
(for use after serving Three Day Notice to Pay Rent (Alameda County and City of Oakland - located above)
▼Download
The following forms are for use in the City of Oakland and Alameda County until further notice (Aug. 2022):
Three Day Notice to Perform Covenants (Alameda County and City of Oakland)
▼Download
Three Day Notice to Perform Covenants (Alameda County and City of Oakland) - Proof of Service
(for use after serving Three Day Notice to Perform Covenants - located above)
▼Download
Three Day Notice to Pay Rent (Alameda County and City of Oakland)
▼Download
Three Day Notice to Pay Rent (Alameda County and City of Oakland) - Proof of Service
(for use after serving Three Day Notice to Pay Rent (Alameda County and City of Oakland - located above)
▼Download
Other Immediate Use Forms (please read form descriptions carefully, as the following forms are county specific:
FORM Notice to Pay Rent or Surrender CONTRA COSTA COUNTY ONLY - Rev. July 2022
▼Download
To be in California state compliance this form must be served to renters residing in Contra Costa County as soon as possible if they have back owed rent accruing between October 1, 2021 - June 30, 2022.
This form does not supersede the 3-day notice that we currently have on our website. Serving 3-day notices is prohibited in some cities/counties.
Please reach out to us if you have questions about serving a form.
2022 Applications for Governmental Rental Assistance Notice - OAKLAND/ALAMEDA COUNTY - Rev. April 2022
▼Download
To be in California state compliance, housing providers with properties in Oakland or Alameda County should serve this notice to renters with back owed rent accruing between October 1, 2021 - June 30, 2022.
This form is exclusively for housing providers with properties in Alameda County.
FORM Notice to Pay Rent or Surrender CONTRA COSTA COUNTY ONLY - Rev. July 2022
▼Download
To be in California state compliance this form must be served to renters residing in Contra Costa County as soon as possible if they have back owed rent accruing between October 1, 2021 - June 30, 2022.
This form does not supersede the 3-day notice that we currently have on our website. Serving 3-day notices is prohibited in some cities/counties.
Please reach out to us if you have questions about serving a form.
2022 Applications for Governmental Rental Assistance Notice - OAKLAND/ALAMEDA COUNTY - Rev. April 2022
▼Download
To be in California state compliance, housing providers with properties in Oakland or Alameda County should serve this notice to renters with back owed rent accruing between October 1, 2021 - June 30, 2022.
This form is exclusively for housing providers with properties in Alameda County.
City-specific Notices
Alameda: City-specific Notices
Hayward: City-specific Notices
Click the buttons below to be routed to the city website.
San Leandro: City-specific Notices
Oakland: City-Specific Notices
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Banking Calculator 2019-2020 - Oakland
▼Download Banking Calculation Instructions - Oakland ▼Download Notice to Cease - For Use in Oakland (Rev. March 2019) ▼Download Petition for Approval of Rent Increase For Increases Above CPI - Oakland (Rev. Jan 2017) ▼Download Rent Levels and Rent Regulations (Rev. August 2021) ▼Download Required vs. Recommended Disclosures Addenda - Oakland ▼Download |
Residential Rental Agreement - Oakland (Rev. January 2022)
▼Download Tenant Protection Ordinance TPO Notice - Oakland (English) (Rev. October 2020) ▼Download Tenant Protection Ordinance TPO Notice - Oakland (Chinese) (Rev. October 2020) ▼Download Tenant Protection Ordinance TPO Notice - Oakland (Spanish) (Rev. October 2020) ▼Download Three Day Notice to Pay or Quit - For Use in Oakland (Rev. 2019) ▼Download Three Day Notice to Pay Rent or Quit - Oakland Instructions (Rev. May 2019) ▼Download |
Oakland: Rent Adjustment Program
Oakland: Fair Chance Access to Housing Ordinance (Ordinance No. 13581)
Oakland: Tenant Move-Out Agreement Ordinance
Oakland: Capital Improvements
Oakland Petition for Approval of Rent Increase For Increases Above CPI (Rev. January 2017)
▼Download
▼Download
Click the buttons below to be routed to the city website.
Richmond: City-specific Notices
Click the buttons below to be routed to the city website.
Vacancy & Application Process
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Checklist - Basic Forms for Beginning a New Tenancy (Rev. April 2012)
▼Download Checklist - Basic Forms for Beginning a New Tenancy - Oakland (Rev. April 2012) ▼Download Notice of Adverse Action (Rev. February 2012) ▼Download Notice of Adverse Action - Guarantor (Rev. February 2012) ▼Download Notice of Conditional Acceptance (Rev. October 2011) ▼Download Offer to Rent or Lease Holding Deposit & Acceptance (Rev. 2017) ▼Download Receipt for Applicant Screening (Rev. October 2011) ▼Download |
Residential Rental Application (Reviewed - October 2021)
▼Download Residential Rental Application - Oakland Fair Chance Compliant (Reviewed - October 2021) ▼Download Fair Chance Notice to Rental Property Owners ▼Download Fair Chance Notice to Applicants and Tenants ▼Download Fair Chance Notice to Renters Postcard ▼Download Sample Rental Standards (Reviewed - October 2021) ▼Download |
Rental & Parking Agreements
Addenda
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Addenda Exhibits and Disclosures Incorporated Into Agreement (Rev. January 2022)
▼Download Asbestos Disclosure Addendum (Reviewed - October 2021) ▼Download Bed Bug Addendum - Addendum G (Reviewed - October 2021) ▼Download Carbon Monoxide Detection Device Addendum (Reviewed - October 2021) ▼Download Covenants Conditions and Restrictions CCR's (Reviewed - October 2021) ▼Download Crime Free Housing Addendum (Reviewed - October 2021) ▼Download Day Care Addendum (Reviewed - October 2021) ▼Download Disclosure of Lead Based Paint - Known Problem (Reviewed - October 2021) ▼Download Disclosure of Lead Based Paint - No Known Problem (Reviewed - October 2021) ▼Download HUD Fair Housing Disclosures - English (Rev. June 2011) ▼Download HUD Fair Housing Disclosures - Spanish (Rev. June 2011) ▼Download Insurance Information Addendum (Reviewed - October 2021) ▼Download Lead Booklet ▼Download Mold Booklet - Information on Dampness and Mold for Renters in California (Rev. January 2022) ▼Download Mold and Maintenance of Premises - Addendum H (Reviewed - October 2021) ▼Download Move In Move Out Checklist - Addendum A (Reviewed - October 2021) ▼Download Non-Smoking Addendum - 2017 (Reviewed - October 2021) ▼Download Notice of Periodic Pest Control - Addendum F (Reviewed - October 2021) ▼Download |
Open Flame and Cooking Device Addendum (Reviewed - October 2021)
▼Download Pet, Service or Assistance Animal Addendum - Addendum B (Rev. January 2022) ▼Download Pool, Spa & Hot Tub Rules - Addendum D (Reviewed - October 2021) ▼Download Rental Agreement Addendum (Reviewed - October 2021) ▼Download Required vs. Recommended Disclosures Addenda - California ▼Download Required vs. Recommended Disclosures Addenda - Oakland ▼Download Resident Environmental Advisory Guidelines (Reviewed - October 2021) ▼Download Residential Environmental Hazards Guide for Homeowners, Buyers, and Tenants - Addendum E (Rev. January 2011) ▼Download Rules and Regulations - Addendum C (Reviewed - October 2021) ▼Download Satellite Dish and or Antenna Agreement (Reviewed - October 2021) ▼Download Smoke Detection Device Addendum (Reviewed - October 2021) ▼Download Spare the Air Addendum (Reviewed - October 2021) ▼Download Statewide Notice of Exemption AB 1482 (Rev. 2020) ▼Download Statewide Rent Control Lease Addendum (Rev. 2020) ▼Download Waiver and Release of Liability and Indemnity Agreement ▼Download Waterbed Agreement Addendum (Reviewed - October 2021) ▼Download |
Raising Rent
Move-Out Process
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Acknowledgement by Owner of Receipt of Notice to Vacate by Resident (Rev. November 2011)
▼Download Itemized Disposition of Security Deposit (Rev. 2013) ▼Download Move-In Move-Out Checklist - Addendum A (Rev. 2017) ▼Download Notice of Non-Renewal of Lease (Rev. 2013) ▼Download Notice of Resident Intent to Vacate (Rev. November 2011) ▼Download |
Operational Notices
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Change of Tenant Agreement (Sub-Tenant(s)) (Rev. July 2019)
▼Download Inspection Checklist (Rev. November 2011) ▼Download Maintenance Request (Rev. November 2011) ▼Download Notice of Change of Terms of Tenancy (Rev. November 2011) ▼Download Notice of Dishonored Check and Demand For Payment (Rev. November 2011) ▼Download Notice of Intent to Enter Rental Premises (Rev. November 2011) ▼Download |
Notice to Cease - For Use in Oakland (Rev. March 2019)
▼Download Notice to Cease - For Use in Richmond (Rev. January 2017) ▼Download Proof of Service (Rev. November 2011) ▼Download Residents Certification of Terms - Estoppel (Rev. November 2011) ▼Download Towing Notice (Rev. November 2011) ▼Download Transfer of Security Deposit (Rev. November 2011) ▼Download |
Termination Notices
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Notice of Belief of Abandonment (Rev. 2013)
▼Download Notice of Right to Reclaim Abandoned Property (Rev. 2013) ▼Download Notice of Termination of Tenancy (Rev. 2013) ▼Download Notice to Cease For Use in Oakland (Rev. March 2019) ▼Download Notice to Cease For Use in Richmond (Rev. January 2017) ▼Download |
Premature Lease Termination Agreement (Rev. November 2011)
▼Download Three Day Notice to Pay Rent or Quit - General - Instructions (Rev. May 2019) DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE. Please refer to the Immediate Use section at the top of this page for the correct form. ▼Download Three Day Notice to Pay Rent or Quit - General (Rev. 2019) DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE. Please refer to the Immediate Use section at the top of this page for the correct form. ▼Download Three Day Notice to Pay Rent or Quit For Use in Oakland (Rev. 2019) DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE. Please refer to the Immediate Use section at the top of this page for the correct form. ▼Download Three Day Notice to Pay Rent or Quit - Oakland - Instructions (Rev. May 2019) DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE. Please refer to the Immediate Use section at the top of this page for the correct form. ▼Download Three Day Notice to Perform Covenants or Quit (Rev. 2019) DO NOT USE IN CITY OF OAKLAND OR ALAMEDA COUNTY UNTIL FURTHER NOTICE. Please refer to the Immediate Use section at the top of this page for the correct form. ▼Download |